With the launch of UCPath on January 2, 2020, information/instructions below may change. If you have questions or need assistance, please visit the Employee Experience Center at: http://eec.hr.uci.edu/.

• Leave of Absence (ELVE)
• Appts/Distributions-Condensed (EPER)

1. Login to the Payroll/Personnel System.
2. At the Next Func field, type EEDB and press <Enter> to select the Employee Database. The Function Code Menu is displayed.
3. At the Next Func field, type BUND and press <Enter> to display the Bundle Menu.
4. At the Next Func field, type LVNP to select the Leave without Pay bundle.
5. Tab to the ID Number, Name, or Social Security Number field.
6. Type the appropriate record identification and press <Enter> to access the first screen in the Leave of Absence without Pay bundle.
7. The Leave of Absence screen (ELVE) is displayed.

• This screen allows entry and update of employee leave information, such as Leave of Absence Action Code, Leave Begin Date, Leave Return Date, and Leave Type.
• If this leave will affect an employee's benefits, please contact the Benefits department.
• Use <F1 Help> for field-level or screen-level online help.

• Enter Personnel Action Code 08 for Leave of Absence Without Pay.

• Date the leave will begin in the format: MMDDYY.

• Date the employee will return from leave in the format: MMDDYY.

• Code indicating the type of Leave Without Pay. Enter Leave Code 93 to indicate Military Leave Without Pay.

• This screen allows entry and update of information that addresses the nature of the employee's relationship to the University. Information such as Probationary Period, Salary Review Date, and Home Department is updated at this screen.
• An employee's Probationary Period End Date and Next Salary Review Type can be affected when taking a Leave Without Pay. Contact the HR Compensation Analyst assigned to your department for assistance.
• Use <F1 Help> for field-level or screen-level online help.

• Career Staff Only Projected date on which the employee's probationary period of employment is expected to end, in the format: MMDDYY.

• Career Staff Only Projected date on which the employee will be considered for a salary review, in the format: MMDDYY.

1. Ensure you have completed all the required data elements in the bundle.
2. Review all entered data for accuracy and consistency.

1. Press <F5 Update> to begin the update process.
2. If the update is successful, go to #3 below. If the consistency edit (ECON) screen is displayed, the PPS has detected inconsistencies in the data entered and/or other data in the Employee Database. Review all error messages and take the appropriate action to correct the data. From the ECON screen, you may:
   • Correct errors directly on the ECON screen.
   • Press <F3 Return> to return to the last screen in the bundle.
   • Use the F10 (Backward) or F11 (Forward) keys to scroll to the screen where the error appears to make the needed corrections.
   • Press <F2 Cancel> if you want to cancel the update. The system will display the following message: "U0130 Press PF2 To Complete Cancel."
   • After correcting all error messages, press <F5 Update> to display the Comments screen.
3. Enter appropriate comments for the Military Leave without Pay personnel action being taken, i.e.:
   Employee on 30-day Military Leave without Pay effective 5/1/03 through 5/31/03. Military Orders are on file. .
   Additional information may be added. Include information regarding preparer's name and phone number, etc.
4. Press <F10 Pan Notif> to add additional PAN reviewers (optional) if appropriate. After specifying additional users, you may:
   • Press <F11 Detail> to review the notification detail that will be sent (optional).
   • Press <F5 Update> to complete the update and send the notification.
   • When the update is successful, the first screen in the bundle is displayed, with the following message: U0007 Update process complete
   • You are returned to the first screen in the bundle so you can begin another Leave of Absence transaction.

1. At the Next Func field enter the function code IDOC and press enter.
2. The first page of the Document Selection Menu will appear.
3. Tab to the Leave/Sabbatical Documents and enter "S" next to Staff Leave.
4. Press <F5> and the Leave/Sabbatical Action (IPPA) Screen appears.
5. The screen reflects Leave of Absence Information. Tab to Leave of Absence without Pay and enter "S."
6. Press <F5 Gen Doc> to generate the IDOC (Employee Document). If successful, the following message will appear: PO649 Document(s) Printed.
7. Make two copies of the original IDOC:
   • Provide a copy of the IDOC to the employee.
   • Retain a copy of the IDOC for the employee's departmental file.

Need an expert? Contact a member of the Compensation Staff in Human Resources

Notice: University policies, procedures and applicable collective bargaining agreements shall supersede information in this document or elsewhere on this site.