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Relevant Content: ________ I-9 Forms (original sent to Payroll) ________ W-4 Forms (original sent to Payroll) ________ Earnings Disposition (original sent to Payroll) ________ Settlement agreements ________ Investigation records ________ Discrimination complaint ________ Legal Case data (unless deemed Attorney-Client Privilege — see below) ________ Accusations of policy or legal violations ________ Notes, etc. ________ Grievance Materials (copies - Labor Relations Unit keeps originals) ________ Visa documentation (if applicable) ________ Verification of Employment ________ Unemployment Insurance claims ________ Benefit-related forms (originals sent to Payroll) A separate Attorney-Client Privilege File should be kept if there is any documentation of communications with UC/UCI/or outside designated counsel. Appropriate inclusions in this file are memos to and from counsel, legal advice, request for legal opinions. If you have any questions about whether the documentation should be considered covered by Attorney-Client Privilege, it is recommended that you ask counsel. This file must be kept in a separate file folder and placed in the expanding folder containing the employee's Confidential and/or Medical File. Access to this file is limited to those with an immediate "need to know" and is not subject to production even with a subpoena or employee request. For more information refer to the Personnel Records Management menu. Need an expert? Contact Human Resources, (949) 824-5210 or Ann Theisner, (949) 824-4103. Notice: University policies, procedures and applicable collective bargaining agreements shall supersede information in this document or elsewhere on this site. |