HOW TO: Insure Vehicles

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HOW TO: Insure Vehicles

Summary:

Notice: As of 1/25/2021, the content below is outdated. Please refer to the Risk Services website at risk.uci.edu.

All UCI owned and leased vehicles are covered for Automobile Liability Insurance and physical damage. To ensure coverage in the plan, it is a department's responsibility to inform Risk Management of any vehicle acquisitions.

This program does not cover rental vehicles. For details of rental vehicle insurance see Rental VehicleInsurance and Vehicle/Automobile Insurance Overview.

What you should do How you should do it
1 Insure a newly acquired vehicle.
  1. Complete a Vehicle Insurance Request form as soon as you take possession of the vehicle.
  2. Email the form to Risk Management.
  3. Contact Risk Management if Vehicle Physical Damage coverage is not desired (only when vehicle is very low value.)
  4. Risk Management will send insurance documentation.
2 Keep evidence of insurance in the vehicle glove compartment.
  1. Review the evidence of insurance documentation to confirm that it is correct.
  2. If incorrect/incomplete inform Risk Management promptly.
  3. If license plates have not yet been received be sure to contact Risk Mangement when they are, so we can issue complete documentation.
3 Inform your vehicle drivers of insurance documentation.
  1. Let all drivers know that evidence of insurance documentation is in the glove compartment.
  2. Documentation includes both instructions as to what to do in the event of an accident and a Vehicle Accident Report form.
  3. Drivers should review How to Respond if you are in a Vehicle Accident so that they are familiar with their responsibilities in the event of an accident.

If you cannot locate the vehicle's evidence of insurance document contact Risk Management for a replacement copy.
4 Provide reports
  1. At the beginning of each fiscal year submit a complete list of all departmental vehicles to Risk Management.
  2. Departments will be charged on a per-vehicle basis.

Need an expert? Contact Quyen Levan, Risk Management (949) 824-3257

Notice: University policies, procedures and applicable collective bargaining agreements shall supersede information in this document or elsewhere on this site.

Author: Barbara Niemand   Last published: 2015-02-02