HOW TO: Report Damaged or Destroyed Property
Summary: Notice: As of 1/25/2021, the content below is outdated. Please refer to the Risk Services website at risk.uci.edu. Report all damage to or destruction of property in the care, custody, and control of the University to the relevant campus offices as soon as possible after the incident. |
If the damage or destruction is the result of a vehicle accident see How To Report Vehicle Accidents/Damage. If it is the result of theft see How to Report Lost or Stolen Equipment.
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Report the damage |
- Inform your supervisor and/or departmental manager
- Call the UCI Police Department at (949) 824-5223 if the damage is the result of vandalism or theft.
- Call UCI's claim administrator, Sedgwick, immediately at (800) 416-4029 amd press '1'. Operators are available 24/7.
- Complete a Property Damage / Loss Report and submit it to Risk Management within 24 hours of the incident.
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Document the scope of the damage |
- Gather the following information:
- How, when and where did the damage or destruction occur?
- What is the extent of the damage?
- Take photos if they will illustrate the type or extent of the damage
- Have the equipment evaluated by a technical representative or other trained professional. Have them indicate cause and extent of damage. Is it repairable?
- Do not discard the damaged equipment. It may need to be evaluated by an insurance representative.
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If equipment with a UCI property number is destroyed, submit an Asset Retirement Global document in KFS. |
- Complete the Asset Retirement Global document located within the KFS Capital Asset Management (CAM) portlet.
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File a property damage or loss claim |
- Report all losses for tracking even if the loss does not exceed the deductible.
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For more information refer to the Property Insurance menu. Need an expert? Christopher Richmond, Risk Manager, (949) 824-6510 or Quyen Levan, (949) 824-3257
Notice: University policies supersede information in this document.
