Summary: A staff employee's general file contains personnel documents that have a direct relation to the employee's job such as licenses/certificates, performance evaluations, employment application, and records of salary changes. The general file is part of an employee's personnel record. |
Access to the general employee file is limited to those with an immediate business need to know. It is recommended that the general employee file be kept with the payroll file but separate from the confidential and medical files.
____ Hiring Documents
- Employment agreement, if applicable
- Employment contract, if applicable
- State Oath of Allegiance/Patent Policy/Patent Acknowledgement (Original to Payroll)
- Personnel Form Acknowledgement
- Signed job description
- Signed application (verify no near relatives and no felony convictions; if so, contact your recruiter)
- Resume
____ Licenses/Certificates (when required)
____Supporting Documentation for:
- Promotion/Demotion documents
- Reclassification documents
- Reclassification requests
- Final decision documents
- Salary changes
- Equity Increase
- Temporary Position/Assignment
- Stipend
- Out-of-Class Assignment/Pay
- Appointment changes
____ Voluntary Reduction in Time (START, TRIP, etc.)
____ Performance evaluations
____ Counseling memos
____ Certifications
____ Service Credit Verification
____ Discipline
- Warning letter
- Disciplinary demotion
- Disciplinary decrease in pay
- Suspension without pay
- Intent to dismiss
- Notice of dismissal
____ Separation document (letter of resignation)
____ Additional allowed content
- Letters of recognition
- Staff service awards
- Education and training records
- Attendance and absence records
Need an expert? We can lead you to the right person in Human Resources, (949) 824.5210 or HRQuestions@uci.edu Notice: University policies, procedures and applicable collective bargaining agreements shall supersede information in this document or elsewhere on this site. |
