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Please read: |
With the launch of UCPath on January 2, 2020, information/instructions below may change. If you have questions or need assistance, please visit the Employee Experience Center at: http://eec.hr.uci.edu/.
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What is Hiring Manager? |
Hiring Manager is a paperless online system that allows you to:
- see who has applied to staff recruitments
- review application documents and materials
- sort applicants by qualifications and make notes
- fill recruitments
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Access to Hiring Manager |
Here are two ways to access Hiring Manager:
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Managing applicants to your recruitments |
- In Hiring Manager, click on 'Reqs' on the left , then select 'My Reqs'. To view the applicants to your recruitment, click on the + sign to the left of the recruitment number.
- To view the applicants' materials, click the + sign to the left of the applicant's name, then click the + sign to the left of the text that reads 'Documents for...'
- After reviewing the applicants' materials, assign code A, B or C to the applicant by clicking on the button marked with three dots next to the status code in the 'Result For This Req' column.
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New applicants in Hiring Manager |
- HR Recruiters review all resumes for minimum qualifications. Log into Hiring Manager to review these.
- Your first batch of new applicants will be available within 2 business days of your recruitment posting to the job listings website.
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A, B, and C codes |
- A - the strongest candidates, meeting all of your requirements.
- B - meet some, but not all, of your requirements.
- C - candidates that do not meet the qualifications.
When scheduling interviews, look to your A list first, then the B list if needed. |
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Status code of an applicant |
- Assign the A, B, and C codes while you are reviewing applicants.
- Wait until the completion of the recruitment to assign the appropriate codes to interviewed candidates.
- Select the 'Save' button on the upper right of the list.
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Supplemental questions as part of the recruitment process for applicants |
- Set up the supplemental, or pre-screening, questions before your requisition is posted to the job listings website.
- Discuss this with your HR Recruiter before your recruitment is posted, and applicants will answer questions as part of the application process.
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Notification of your hiring decision to interviewed candidates |
- When your final candidate has accepted your offer and you have fully checked references, notify your other candidates.
- You may contact them by standard mail, e-mail, or telephone.
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Copies of the candidates’ resumes to a search committee |
- Forward the resumes to the search committee by either:
- Copying and pasting resumes into Word, then send via e-mail or
- Printing the resumes to PDF files in Adobe Acrobat Distiller, and e-mail the files or
- Forwarding printed copies via campus mail.
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Printing a list of candidates |
- Use the print screen key, and paste the list data into a Word document. Print the Word document.
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Candidates who have been interviewed |
- Log in to Hiring Manager. Change the status codes of interviewed applicants as appropriate.
- Enter the date of the interview in the 'Result Date' column.
- Select the 'Save' button on the upper right of the list.
Make sure the information is correct - accurate information is required for Affirmative Action / Equal Opportunity Employer (AA/EEO) reporting purposes. |
